Incoming invoices that capture themselves.
RechnungBot reads your invoice inbox, recognises every invoice – PDF, e-invoice, Excel or email – and files it neatly: with supplier, amount, due date and discount. Your tax adviser gets the export in one click.
Free plan free forever · no credit card · try Pro free for 30 days
For businesses, self-employed people and freelancers.
Ready in three steps
- 1
Connect a mailbox
Enter your email address – RechnungBot recognises GMX, WEB.DE, T-Online, IONOS and many more. Microsoft 365 and Outlook without any password. Read-only: nothing is moved or deleted.
- 2
Invoices arrive by themselves
Every few minutes RechnungBot checks new emails, recognises invoices in attachments and in the email text and reads out the data. Newsletters stay out.
- 3
Check, pay, export
Payments due and early payment discounts at a glance, transfer via QR code, export to Excel, CSV, ZIP with documents or a DATEV booking batch.
Everything incoming invoices need
Reads almost any format
PDF, scans and photos, ZUGFeRD/Factur-X, XRechnung, Excel, Word, CSV, ZIP archives, forwarded emails and invoices directly in the email text.
Due dates and discounts
What is due when, what is overdue and where a discount saves money – in the dashboard and as an email reminder.
Fraud protection
Warning when a known supplier suddenly gives a new IBAN.
Approve and pay
In the Business plan: approve invoices before payment, also by two people, and upload them together as a SEPA file to online banking.
Just ask
“How much did I spend at Telekom last month?” – the chat bubble in the app answers directly from your invoices.
Pay by QR code
GiroCode with recipient, IBAN, amount and reference – scan it with your banking app, done.
Insights
Spending per month and category, payment forecast, top suppliers, input VAT per quarter, recurring costs and price increases.
Export and DATEV
Excel, CSV, ZIP with neatly named documents or a DATEV booking batch for your tax adviser.
Report by email
Monthly overview as a PDF – for you and your team.
Work as a team
Invite colleagues and set permissions: who edits invoices, manages mailboxes or only exports.
Suppliers at a glance
For each supplier, all invoices, totals and bank details on one page – with no upkeep.
Data protection from Germany
Servers in Germany, data processing agreement included, mailbox read-only, credentials encrypted, two-factor sign-in on every plan.
Every invoice at a glance
Original document and recognised data side by side. Correct, assign a category, mark as paid – and future invoices from the same supplier get the category automatically.
If a known supplier suddenly changes their bank details, RechnungBot warns you clearly – a common trick with fake invoices.
Paper invoice? Just take a photo.
You can install RechnungBot on your phone without an app store, and it starts from your home screen like an app. One tap opens the camera, and multi-page invoices become one document.
Supplier, number and amount are read automatically. Quickly compare them with the photo, as reading errors can occur. You also have your list, calendar and reports with you on the go.
If you like, RechnungBot sends a notification as soon as a new invoice arrives, one is due tomorrow or one is waiting for your approval – on the iPhone in the installed app.
Included in all plans. The app needs an internet connection.
Payments and costs in view
What is overdue, what is due this week, which subscriptions are running – and who got more expensive? The dashboard shows it, one click takes you to the matching invoices.
The monthly report arrives by itself
Every month as a PDF in your inbox: spending, open amounts, spending per month compared with the previous year, categories and top suppliers. To file, discuss or forward to your tax adviser.
From Pro also weekly, quarterly or yearly – with your own layout, more charts and a cover note.
Pricing
Start small, grow as you go. Try Pro free for 30 days – then decide.
This offer is aimed exclusively at businesses within the meaning of Section 14 of the German Civil Code (BGB), not at consumers.
Free
- 20 invoices per month
- 1 mailbox
- 1 user
- 1 GB storage for documents
- Recognition including scans and photos
- Due dates, early payment discount, IBAN warning
- Export to Excel and CSV, monthly report
Pro
- 200 invoices per month
- 3 mailboxes
- 3 users
- 25 GB storage for documents
- Recognition including scans and photos
- Due dates, early payment discount, IBAN warning
- Export to Excel and CSV, monthly report
- DATEV export
- ZIP with documents
- More analytics
- Customised report
- Payment matching
Business
- 1.000 invoices per month
- 10 mailboxes
- 10 users
- 100 GB storage for documents
- Recognition including scans and photos
- Due dates, early payment discount, IBAN warning
- Export to Excel and CSV, monthly report
- DATEV export
- ZIP with documents
- More analytics
- Customised report
- Payment matching
- Approvals
- SEPA bulk transfer
- Budgets
- Cost centers and projects
Need more? Pro and Business offer add-ons: more users, mailboxes and 250 invoices per month each – Users 3 €, Mailbox 3 €, Invoice pack 5 €, each per month plus VAT.
Frequently asked questions
Who is RechnungBot for?
For businesses, self-employed people and freelancers, including small trades. RechnungBot is not intended for purely private use: when you register, you confirm that you are acting as a business.
Does RechnungBot change my mailbox?
No. RechnungBot only reads – mails are not moved, deleted or marked as read. Mails without a possible invoice attachment, such as newsletters, are not stored; for checked attachments without an invoice, only the sender, subject, time and result are kept.
Do I have to give RechnungBot access to my mailbox?
No. Every workspace gets its own inbound address: forward invoices there or give it to suppliers as your billing address – RechnungBot captures them right away. If you'd rather not forward anything, connect your mailbox.
Which email providers work?
Any provider that offers IMAP – for example GMX, WEB.DE, T-Online, IONOS, STRATO, Gmail and your own company domains. Microsoft 365 and Outlook.com connect with one click via Microsoft, no password needed.
Is there a mobile app?
You can install RechnungBot on your phone without an app store: open the site in your browser and add it to your home screen. You photograph paper invoices directly. The app needs an internet connection.
Where is my data stored?
On a server in Germany. When you register, you conclude the data processing agreement; details are in the privacy policy.
What happens when my monthly quota is used up?
Fetching pauses until next month – nothing is lost, the emails stay in your mailbox and are captured afterwards. You get a notice at 80 %.
Can I also upload invoices?
Yes. Just drag invoices that don't arrive by email into the app – one by one, as a ZIP or as a whole email from Outlook or your email program.
How does my tax adviser get the documents?
By export: as Excel/CSV, as a ZIP with all documents or as a DATEV booking batch including documents. You can also invite them as a user with export-only permission.
Can I stop at any time?
Yes. You can cancel a subscription at any time, effective at the end of the paid period; after that, Free applies and your data stays. You can export all invoices including documents and delete your account in the settings – after 30 days everything is permanently gone, or immediately if you wish.
Is RechnungBot also available in English?
Yes – use the language icon at the top to choose German or English. Invoices in German and English are recognised; only the German legal texts are binding.
Contact
A question before you start? Write to us – we'll reply by email.